Dear members of Parents voice,
With reference to your letter dated 22/5/12 regarding PTA
election in BVB’s Mehta Vidyalaya, I want to clarify that I
am totally against the PTA election of only four parents representatives by draw during summer vacations. In the
PTA Exec. Meeting dated 8/5/12 on PTA election issue, I categorically wrote my dissent note in the minutes of the
meeting and emphasized on three points:
election in BVB’s Mehta Vidyalaya, I want to clarify that I
am totally against the PTA election of only four parents representatives by draw during summer vacations. In the
PTA Exec. Meeting dated 8/5/12 on PTA election issue, I categorically wrote my dissent note in the minutes of the
meeting and emphasized on three points:
1. Election should be held for all the eight parents
representatives including office bearers ( Secretary,
Vice chairperson and Jt. Secretary etc. ).
representatives including office bearers ( Secretary,
Vice chairperson and Jt. Secretary etc. ).
2. Election must not be held during summer vacations but
can be held on July 8, 2012 or later.
can be held on July 8, 2012 or later.
3. Election should be held by voting and not by draw.
Ironically, minutes of this important meeting has not been circulated to members by the chairperson despite my several reminders.
Even before the PTA Exec. Meeting dated 8/5/12, I requested
to the Principal / Chairperson through my letter/email dated
6/5/12 that the election can now be held only after the summer vacations. The letter is attached herewith for your reference.
to the Principal / Chairperson through my letter/email dated
6/5/12 that the election can now be held only after the summer vacations. The letter is attached herewith for your reference.
However, as per your letter I would further request the Principal
to hold the PTA elections democratically as per DOE circular
dated 12-4-2010.
to hold the PTA elections democratically as per DOE circular
dated 12-4-2010.
Yours truly,
R. K. Jain
Secretary, BMV PTA
On Wed, 23 May 2012 09:38:31 +0530 wrote
>Dear Madam,
������������������� Some members of Parents Voice visited the school yesterday to deliver a letter to your office but your office supridendent Sh. Mehar Chand refused to receive the letter. We members of parents voice are also parents of Bhavan's mehta Vidyalaya. Therefore now we are forced to send you the letter through email. The letter is attached herewith as attachment.
R.K. Gupta
Secretary, Parents Voice
2 attachments — Download all attachments
reply_on_election_meeting.doc
32K View Download
reply_of_PV_letter.doc
20K View Download
Attachment:
Dear Madam,
Refer your mail dated 4th May, 2012 for PTA Exec. Meeting On 8-5-12 at 10.30 AM on PTA Election
issue. I would like to draw your attention to my mail dated 15-4-12 in response to your proposal for
PTA Exec. Meeting of dated 16-4-2012 in which I myself proposed you to include PTA Election point
(as per DOE circular no. 1913 dated 12/4/2010) in the agenda of meeting dated 16-4-12. But the
issue was not taken up even after my request. Now suddenly the School Administration (SA) want
PTA election when the summer vacations are to begin from 13th of May, 2012. We may discuss the
PTA election issue but the PTA election can now be held only in II/III week of July when the school
will reopen or later. It will not be proper to hold PTA election during vacations because many parents
plan for out of station visits.
Further, again and again your office call PTA Exec. Meetings on a working day and during
working hours and on one or two agenda points when only SA find it fit to discuss without considering
of problems of Office going parents representatives. This despite the fact that I and several other
office going parents representatives have repetitively requested you that the PTA exec. Meeting should
be held on a holiday (Saturday/Sunday) or before 9.30 AM on a working day but it seem that your office
intentionally want to avoid office going parents representatives in PTA Exec. Meetings. Every school
representative in the PTA is free and authorized to call PTA meeting without consulting even the
Secretary (parents representative). The information / notice to hold PTA Exec. Meeting on 8-5-12 was
given to parents representatives by as many as three school representatives of PTA but the proposal
of secretary whose job is to call meetings and to keep all the records of PTA is refused/ignored every
time for the same. SA has snatched all the responsibilities and duties of the PTA secretary (calling
meetings, preparing minutes of the meetings and keeping the records of the PTA etc. ) undermining
and flouting all the guidelines of DOE on PTA functioning in an unaided Pvt. School. It has been
observed that the school administration want to take all the major decisions concerning parents and
students only in the absence of secretary and few other office going parents representatives ( refer
PTA Exec. Meetings dated 11/1/12, 10/2/12 and 23/3/12) and then details of the decisions are refused
to provide to secretary even after request/demand for the same. Details of the terms and conditions
of the uniform contracts and rates approved in the PTA Exec. Meeting dated 10/2/12 have still not been
provided to me even after several requests. Even formal making over of the charge of PTA secretary
has not been done even after more than six months of PTA elections of 2011-12 and my request to
provide even photo copies of minutes of last three years PTA Exec. Meetings and PTA AGMs to secretary
(refer my email dated 11-12-2011) has not met yet. It seems that Bhavan’s Mehta Vidyalaya’s
administration does not require parents representatives in the PTA and it wants to continue to run PTA
in its own way and completely in a non-transparent manner and use PTA only as a rubber stamp
whenever required.
You know that transport tendering process is on and the last date of tendering and tender
opening has been fixed by you as Friday, May 11, 2012 (working day) even after my request for
Saturday, May 12, 2012 ( holiday and PTM day). Therefore, I can not understand the urgency of
holding another PTA Exec. meeting on a working day (and only three days before tender opening
day) on PTA election issue which could have been taken in the PTA Exec. Meeting dated 16-4-2012.
Such actions of the SA certainly creates doubts on its intentions.
Further, as you know that for the last three weeks I along with some other parents representatives
are requesting you to arrange the route wise lists of students/teachers/staff availing school
transport facility, their addresses and place of boarding/de-boarding the bus so that actual no. of
bus routes required and length of each route can be ascertained/ rearranged before the finalization
of tender process. I raised this issue in the PTA Exec. Meeting dated 16-4-12 and Smt. Shashi
Bhargava told then that route wise registers of such details are being maintained but the copies of
the same has still not been provided to me even after my several visits to school to get them.
Moreover, keeping such records is mandatory as per Supreme Court / DOE guidelines ( see
attachment ). It seem that there is something in the transport issue also that SA wants to hide from
the Secretary / parents representatives. Now, as the admission process has been completed, the
school should have complete and proper information of all the students and teachers availing
the school transport facility. Therefore, you are again requested to arrange to place the following
Documents related to transport issue in the forth coming PTA Exec. Meeting:
1. Route wise lists of students / teachers / staff with their addresses and place of boarding /
de-boarding of school buses.
2. Income-expenditure statement of school transport for the year 2011-12.
3. Copy of minutes of PTA Exec meeting dated 7/11/2009 in which several vital decisions regarding
Attachment:
Dear Madam,
Refer your mail dated 4th May, 2012 for PTA Exec. Meeting On 8-5-12 at 10.30 AM on PTA Election
issue. I would like to draw your attention to my mail dated 15-4-12 in response to your proposal for
PTA Exec. Meeting of dated 16-4-2012 in which I myself proposed you to include PTA Election point
(as per DOE circular no. 1913 dated 12/4/2010) in the agenda of meeting dated 16-4-12. But the
issue was not taken up even after my request. Now suddenly the School Administration (SA) want
PTA election when the summer vacations are to begin from 13th of May, 2012. We may discuss the
PTA election issue but the PTA election can now be held only in II/III week of July when the school
will reopen or later. It will not be proper to hold PTA election during vacations because many parents
plan for out of station visits.
Further, again and again your office call PTA Exec. Meetings on a working day and during
working hours and on one or two agenda points when only SA find it fit to discuss without considering
of problems of Office going parents representatives. This despite the fact that I and several other
office going parents representatives have repetitively requested you that the PTA exec. Meeting should
be held on a holiday (Saturday/Sunday) or before 9.30 AM on a working day but it seem that your office
intentionally want to avoid office going parents representatives in PTA Exec. Meetings. Every school
representative in the PTA is free and authorized to call PTA meeting without consulting even the
Secretary (parents representative). The information / notice to hold PTA Exec. Meeting on 8-5-12 was
given to parents representatives by as many as three school representatives of PTA but the proposal
of secretary whose job is to call meetings and to keep all the records of PTA is refused/ignored every
time for the same. SA has snatched all the responsibilities and duties of the PTA secretary (calling
meetings, preparing minutes of the meetings and keeping the records of the PTA etc. ) undermining
and flouting all the guidelines of DOE on PTA functioning in an unaided Pvt. School. It has been
observed that the school administration want to take all the major decisions concerning parents and
students only in the absence of secretary and few other office going parents representatives ( refer
PTA Exec. Meetings dated 11/1/12, 10/2/12 and 23/3/12) and then details of the decisions are refused
to provide to secretary even after request/demand for the same. Details of the terms and conditions
of the uniform contracts and rates approved in the PTA Exec. Meeting dated 10/2/12 have still not been
provided to me even after several requests. Even formal making over of the charge of PTA secretary
has not been done even after more than six months of PTA elections of 2011-12 and my request to
provide even photo copies of minutes of last three years PTA Exec. Meetings and PTA AGMs to secretary
(refer my email dated 11-12-2011) has not met yet. It seems that Bhavan’s Mehta Vidyalaya’s
administration does not require parents representatives in the PTA and it wants to continue to run PTA
in its own way and completely in a non-transparent manner and use PTA only as a rubber stamp
whenever required.
You know that transport tendering process is on and the last date of tendering and tender
opening has been fixed by you as Friday, May 11, 2012 (working day) even after my request for
Saturday, May 12, 2012 ( holiday and PTM day). Therefore, I can not understand the urgency of
holding another PTA Exec. meeting on a working day (and only three days before tender opening
day) on PTA election issue which could have been taken in the PTA Exec. Meeting dated 16-4-2012.
Such actions of the SA certainly creates doubts on its intentions.
Further, as you know that for the last three weeks I along with some other parents representatives
are requesting you to arrange the route wise lists of students/teachers/staff availing school
transport facility, their addresses and place of boarding/de-boarding the bus so that actual no. of
bus routes required and length of each route can be ascertained/ rearranged before the finalization
of tender process. I raised this issue in the PTA Exec. Meeting dated 16-4-12 and Smt. Shashi
Bhargava told then that route wise registers of such details are being maintained but the copies of
the same has still not been provided to me even after my several visits to school to get them.
Moreover, keeping such records is mandatory as per Supreme Court / DOE guidelines ( see
attachment ). It seem that there is something in the transport issue also that SA wants to hide from
the Secretary / parents representatives. Now, as the admission process has been completed, the
school should have complete and proper information of all the students and teachers availing
the school transport facility. Therefore, you are again requested to arrange to place the following
Documents related to transport issue in the forth coming PTA Exec. Meeting:
1. Route wise lists of students / teachers / staff with their addresses and place of boarding /
de-boarding of school buses.
2. Income-expenditure statement of school transport for the year 2011-12.
3. Copy of minutes of PTA Exec meeting dated 7/11/2009 in which several vital decisions regarding
transport issue ( hike of transport fee from Rs. 400 to Rs. 650 etc. ) were taken (as told to me by
some Ex- PTA Executives).
4. Signed copies of inspection reports (for the year 2011-12) of 16 routes on which buses of M/s
Prince Travels ply.
5. List of major transport related complaints made by parents/teachers against Pvt. Transporter
and details of penalties imposed on Pvt. Transporter during 2011-12.
6. Copy of terms and conditions of present transport contract with the Pvt. Contractor (M/s Prince Travels).
I am confident that I along with some other PTA representatives will work on bus routes
some Ex- PTA Executives).
4. Signed copies of inspection reports (for the year 2011-12) of 16 routes on which buses of M/s
Prince Travels ply.
5. List of major transport related complaints made by parents/teachers against Pvt. Transporter
and details of penalties imposed on Pvt. Transporter during 2011-12.
6. Copy of terms and conditions of present transport contract with the Pvt. Contractor (M/s Prince Travels).
I am confident that I along with some other PTA representatives will work on bus routes
rearrangement and will certainly balance the bus routes on no. of persons using buses and no. of
kilometers run on different bus routes.
Further, I propose you to hold PTA Exec. Meeting on Saturday, May 12, 2012 after PTM
instead on 8-5-2012 at 10-30 AM to discuss about the PTA Election issue.
Regards,
R.K. Jain
Hon. Secretary, BMV PTA
Contact No.9868274400
Dated: May 6, 2012
Copy to: DDE(C/ND) for Inf. and n/a pl.
On Fri, 04 May 2012 16:17:40 +0530 wrote
>DEAR SIR,
kilometers run on different bus routes.
Further, I propose you to hold PTA Exec. Meeting on Saturday, May 12, 2012 after PTM
instead on 8-5-2012 at 10-30 AM to discuss about the PTA Election issue.
Regards,
R.K. Jain
Hon. Secretary, BMV PTA
Contact No.9868274400
Dated: May 6, 2012
Copy to: DDE(C/ND) for Inf. and n/a pl.
On Fri, 04 May 2012 16:17:40 +0530 wrote
>DEAR SIR,
