Account manipulations at a glance

1.       A number of vocational courses are being run by Bharatiya Vidya Bhavan in the same complex using the same school building. Therefore the expenditure of the school for repairs and maintenance, electricity, water etc is apparently much higher. Parents are ultimately forced to bear this loss as this leads to artificial deficit in the school account and consequent fee hike.   

2.      Meanwhile, Bhavan has started a Management College in the same premises and parents strongly apprehend that the accumulated Development Fund collected from the parents of the school has been diverted for this purpose.

3.      Even, the incomplete information provided by the school through RTI shows huge manipulation of accounts, to show an artificial deficit and exploit the parents. There was no deficit in reality; as such there was no need for fee hike for the last two academic years, as shown below:

   a)  The PTR of the school has been grossly manipulated and on this front alone the school seems to have embezzled in excess of one crore during the year 2011-12. For AY 2009-10, the school showed Rs.17, 47,770/=, for salary of casual teachers. This would mean that in addition to the already shown strength of 91 teachers, another around ten casual teachers were available. This would make the PTR,  around 22.5:1 for around 2250 students. But in reality, on an average the PTR was 40: 1. This huge difference needs thorough investigation.

   b)  As on 31.3.2010, there was a Development Fund corpus of Rs. 2, 31, 86,285/=. Another collection of Development Fund of Rs. 48, 66,122/- was made during the AY 2010-11, making the total Rs.2,80,52,407/-. The interest on this should have been   more than Rs. 22 lacs whereas only Rs. 8 lacs has been shown in the account.  The whole interest received on unutilized Development Fund should have been used for paying arrears to the teachers, as per DOE Guidelines dated 16.4.2010, rather than resorting to fee hike.

   c)   Since an amount of Rs.2, 88, 55,207 (as per the BMV Accounts) was available in the Development Fund and no development fund was utilized during AY 2010-11, there was no need to collect development fund in AY 2011-12. Therefore the amount collected is liable to be returned to parents with interest.

   d)   Since Bharatiya Vidya Bhavan (BVB) ,  being a charitable trust, is supposed to run BMV on no-loss no profit basis, Bhavan’s Delhi Kendra should have contributed to the school fund an amount of Rs.27,71,740/-   on account of EWS  and Rs. 4.5 lacs on a/c of BPL free ship (Total Rs 32.2 lacs). But, not even single penny was given, resulting in that much exploitation of parents.

   e)  Expenditure on computer repairs and exam charges are shown very much on higher side

   f)  There appears to be huge embezzlement of funds in the purchase and repairs of the computers. This needs to be investigated as Development fund collected from parents is being utilized for this purpose.

   g)  An amount of Rs.19, 32, 256/- has been shown to have been paid towards administrative charges to Headquarters, which is a diversion of parents money to elsewhere and needs to be investigated.

   h)  Purchase of Furniture, fixture and equipments worth Rs.9, 85,045/- during 2010-11 was not from development fund, leading to artificial deficit in the school fund.

   i)   The huge deficit incurred in running the special education Department every year (around 17 lacs) has to be born by BMV and cannot be transferred to the general parents as it is BVB’s responsibility as a charitable trust and as committed to DOE while obtaining recognition of BMV.

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Annexure A

On Fri, 06 Jan 2012 12:02:26 +0530 wrote

Dear Mr. Jain,

Ref. your mail regarding holding of Exe. Meeting on 14.01.2012.
As most of our staff members are out of station during winter break, 
a meeting can be held on 11th Jan. 2012 at 2.00 p.m. to discuss the 
following three important issues which need immediate decisions:

1.To finalize the Uniform Issue for academic year 2012-13.

2. To discuss about the transport issues.

3.Formation of sub committees.

Please confirm.

Chairperson

Annexure C

On Tue, 03 Jan 2012 11:58:01 +0530 wrote

Dear Mr. Jain,

 Ref. your email.

 The proposed PTA Executive meeting can be held on 11th or 12th of  Jan. 2011 with the following Agenda:

 1.To finalize the date and program for PTA Annual Picnic / get together of Parents and Teachers.

 2.To finalize the Uniform Issue for academic year 2012-13.

 3. To discuss about the transport issues.

 4.To discuss about the fee concession to be provided to needy children from PTA Fund.

 5. Any other issue with the permission of Chairperson.

 You are also requested to come and finalize the minutes of the meeting held on 10th Dec. 2011 at the earliest.

 Chairperson

Annexure B

 On 02.01.2012 12:42, RAJ KUMAR JAIN wrote:

 Dear Madam,

  PTA Exec. Meeting is to be held on Saturday,14 Jan., 2012 on the following agenda :

 1. To pass/approve the PTA expenditure from 17-10-2011 to till date.

 2. To finalize the date and program for Educational Seminar on  NCF & School-Home Partnership.

 3. To finalize the date and program for PTA Annual Picnic / get together of Parents and Teachers.
 

 4. To finalize the Uniform Issue for academic year 2012-13.

 5. To discuss the list of Text books recommended for the academic year 2012-13.

 6. To discuss the feedback/suggestions of parents and teachers in PTM dated 5-11-2011.

 7. To discuss the action taken report of PTA Exec. Meetings dated 5-11-2011 & 10-12-2011 particularly in r/o fee roll back, providing Audited Balance Sheets / income expenditure a/c statements of last 10 years to PTA body and school website issue for communication by parents with the school.

 8. To discuss the methods / measures to improve the quality of Education in the School.

 9. Any other issue with the permission of Chairperson.

 You are therefore requested to confirm the meeting at the earliest so that proper notice for the meeting could be sent to members well in time.

 Secretary,
 BMV PTA

BMV School administration unaccountable to parents.

Dated: 28.12.2011

In the AGM dated 16^th October 2011, the following very important points from the parents view point were raised. But the School Administration (SA) represented by the officiating Principal who chaired the meeting could not provide any answer to these points nor table any documents demanded.

                    Shri. R.K Jain stressed for deliberations as per the circulated agenda. Accordingly, first item "confirmation of minutes of last AGM" was taken up. But no minutes was tabled by anyone. He further asked (a) why there were only four executive meetings during 2009-10, instead of 12 as mentioned in the AGM Circular? (b) Where is the detail of PTA fund expenditure? (c) Why the school gave only Rs. 50,000/= to PTA Fund, when it should have been around Rs. 1, 15,000? , where is the rest ?, if it is in some other account what is the account number?  and in which bank?, on what authority the fund was diverted ?,  and since when this was going on ?,  how much is the corpus fund available on this head ? (d) Why private published costly Text Books with innumerable mistakes being imposed when teachers cannot complete them?

                     Manmohan Agarwal asked; (a) Where is the development Fund and annual fee collected from around 2000 students for the last 10 years and its interest (when there was no development work carried out) and when such a huge reserve fund was available, why there was a unilateral fee hike, unprecedented in the history of any Bhavan's schools in India and abroad, overruling PTA objection? (b) Provide the copies of audited balance sheet for the last ten years? (c) Roll back the 30 % fee hike in totality if SA cannot justify it with documental proof.
                     Shri. Mohan Gopalan (a) quoting the decision taken on the 31^st August 2010 PTA Executive committee minutes, stressed that there should not be any co opted member in future and in case of any it should strictly be as per DOE Guidelines dated 12.4.2010. (b) requested to expedite action to open a slot in the School website for parents to communicate to the school as it was pending for the last 14 months. (c)  asked why PTA Executive approval was not taken for utilization of funds and for change of uniform, as required under DOE Guidelines ? (d) there has been a tendency of PTA Sub-committees which have no mandate, taking  decisions and signing approval papers . He stressed that such practices should stop forthwith.

                    Hardesh Jain stated that the school should have completed the website modification work in a week time, rather than years. He offered parent's help, if required.

                     Sh. Ajay Chandalia complained that parents are not getting any discount on the text Books being purchased from the school store. He also asked what option is available if the school did not listen to PTA Executive and the parents ?

                    Sh. R.K. Gupta raised the issue, why the school had failed to convene an emergency General Body Meeting (as required under DOE guidelines) to discuss the extra ordinary situation prevailed, when around 72 parents requested in writing in May 2011,  following the 30 % fee hike?. He sought to know  whether the SA wants to function in total non-transparency and with absolute unaccountability?

                When the chairman of the meeting Shri. Rajan Dhingra remained helpless, Mr. Ajay Pandey commented that if the SA did not have convincing answers to the queries, we should avoid wastage of time. At this, Shri Dhingra said that since the details/documents sought are not available right then, they would be provided in another General Body Meeting to be held on 13.11.2011.

Parents are aware that the officiating Principal had also informed parents through School Circular dated 03.11.2011 that the special General Body Meeting of the would be held on 13.11.2011. Subsequently on 11.11.2011, friday evening, in total disregard of the parents time, energy and inconvenience, without any proper intimation to the parents, this meeting was indefinitely postponed. Parents are also aware that the functioning of the School is totally non-transparent and despite parents being its only source of fund, the SA remains totally unaccountable.

SA has now communicated to the parents that this General Body meeting of the parents will not be held. This is utter mockery of parent's dignity and intellect, if not betrayal. In doing so, the SA has been audaciously declaring that it is not and will not be accountable to the parents and will run the school according to its whims and fancies irrespective of whether these policies harm the interests of the students or parents, despite the fact that parents are main stake holders in the school education which was reiterated by DOE time and again. Obviously, the SA is unable to justify the unprecedented 30% fee hike and other illegal actions on which queries were raised in the AGM dated 16.10.2011.

Secretary                                                                                                    President

Letter to principal dated 30-11-2011

         

         

UPDATE

Dated 13.11.2011

  1.Disregarding the written objection (10.3.2011) of former PTA Executive Parents Body, the School Management Committee (SMC) unilaterally imposed 30 % fee hike, without any justification.

  2. 72 parent's written request (02.5.2011) to convene a special AGM to discuss the extra ordinary situation prevailed following the above fee hike was also blatantly ignored, when it was mandatory, if 50 or more parents request, under DOE's Guidelines.

 3. In the 16^th October 2011 AGM, Chairperson had promised to present all documents related to fee hike and other issues raised by parents on 13.11.2011 in a special AGM and accordingly School had informed  all members of PTA General Body vide circular dated 03.11.2011.

4.  Astonishingly, at the last moment, this special AGM has been postponed indefinitely without proper intimation to parents, thereby showing that it is totally insensitive to the inconvenience of the parents.

                                                                               

The School Administration seems unable to justify the position.

Secretary                      President

Parents Voice               Parents Voice  

Parents Voice